7 Time Management Tips for Content Writing (For the Arts)
Are you struggling to manage your content writing tasks and maximize efficiency?
Do you feel overwhelmed and stressed about how to leverage your art brand?
You're not alone: 61% of creators are facing burnout, and 82% of people don’t even have a dedicated time management system.
It's TOUGH. 😵
But with the right strategies, achieving success is possible!
The KEY is to learn how to use your writing time effectively so you:
Stay organized and minimize distractions daily.
Strengthen your content with fresh ideas and creative energy.
Devise a targeted content plan that lets you deliver better content for your audience.
Improve your content performance by keeping track of your results.
You'll write faster, improve focus, and - most importantly - reduce stress!
From setting a clear schedule and prioritizing tasks to turning them into manageable chunks, working on one project at a time, and utilizing automation tools - the following seven time management tips for content writing will show you a smart path to optimizing your time and becoming a more productive writer.
Let's begin!
7 Time Management Tips for Content Writing - Table of Contents
What’s Time Management and Why Is It Important?
7 Time Management Tips to Boost Your Content Writing
What’s Time Management and Why Is It Important?
Good time management is about organizing and planning your time in a way that helps...
Prioritize essential tasks (28% of content marketers find it hard)
Execute your writing projects adequately and on time
Achieve your business goals quicker
...And progress towards success with focus and discipline!
You’ll get invaluable benefits from this, including:
Enhanced productivity and dwindled stress.
Better control over your workflow by eliminating distractions and procrastination.
Boosted motivation and creativity (you’re free to focus on other essential aspects of your business).
A streamlined content strategy that speaks to your target audience and leverages your brand.
With a well-structured plan and the support of proven time management tips for content writing (more coming in the next paragraphs), you'll be all set to generate consistent, top-notch content promptly!
Time Management Tips to Boost Your Content Writing
For a powerful writing process that guarantees focus, dedication, and profitable results, it's crucial to learn how to use your time strategically.
The seven time management tips for content writing listed below will guide you through the best approach to follow.
Let's dive in!
1. Set a Schedule and Stick to It
Don't spend hours writing tons of content - that's the easiest path to burnout!
Find time (pun intended) to set a schedule for your content creation instead.
A specific routine will give you clarity - and confidence - on the writing tasks to address, without worrying about upcoming deadlines or rushing into your to-do list.
Start by:
Identifying realistic goals for yourself, like completing 500 words per day or finishing a blog post in two hours.
Setting a timeline that includes precise dates for when to accomplish each task.
Develop an editorial calendar to manage your content ahead of time and keep track of your progress.
Example of a content calendar. (Airtable)
A similar structure will keep you consistent and organized throughout the whole process!
2. Break Down Tasks into Manageable Chunks
Breaking down large tasks into smaller chunks is a strategic time management tactic to reduce overwhelm and make your content production more manageable.
Rather than taking on a 1,000-word article at once, for instance, dividing it into four 250-word sections allows for breaks in between, helping you write faster and more accurately.
The same "chunk-by-chunk" method works well with social media posts, emails, and any other content type you need to create for your audience.
Also, remember to prioritize the most urgent tasks (significant projects won't get lost in the shuffle this way!) and complete them early enough for final reviews or unexpected hitches down the road.
Doing so will lighten the writing workload without compromising the quality and value of your content pieces!
3. Take Regular Breaks To Refresh Your Mind And Body
Taking regular breaks throughout the day is pivotal to good content writing.
It helps prevent burnout, reduces fatigue levels, and makes you more productive (86% of people confirm this!).
A few minutes away from work, every hour, will go a long way towards recharging (both physically and mentally) and improving your creativity flow.
Make sure to:
Dedicate 10-15 minutes after each writing session to something else (like stretching, snacking, walking outside, reading, etc.).
Have a comfortable space to go unwind.
Hone in on positive feelings to amplify your energy and wellness.
This way, you’ll feel more revitalized and likely to complete your tasks successfully!
4. Avoid Distractions and Seize the Workday
The best way to maximize your writing time?
Create an atmosphere that’s beneficial to composition!
This means avoiding any source of distraction to build a quiet workspace that stimulates mental focus and productivity:
Find a place with natural light, comfortable seating, and minimal noise.
Keep all your favorite writing tools, resources, and office supplies in one convenient spot.
Turn off notifications on your phone and other devices (social media and emails included!).
Focus on what’s important and put off all the rest until later.
My little “office” with the necessary tools to stay active and focused during my content writing sessions.
By strategizing the workflow, you’ll stay in the moment - making the most of your efforts and reaching successful outcomes from your writing hours!
5. Use Tools To Stay Organized And On Track
Relying on automation tools is one of the most effective time management tips for content writing.
They ease your daily grind by providing a strong system for:
Organizing your content production.
Staying ahead of schedule.
Customizing reminders and notifications.
Tracking your performance and wins.
Highlighting areas of improvement.
Adjusting your content strategy and related milestones.
Optimizing teamwork and delegation.
Example of a product launch template created with Asana.
This and more you’ll get from using time management tools (I love Airtable), including greater clarity and capability on how to run your art brand’s activities smartly!
6. Overcome Procrastination When Writing
Delaying tasks is a BIG hurdle when creating content.
Why do you procrastinate? What stops you?
Identifying the reasons behind such behavior is necessary to tackle procrastination and stay on track in your writing journey.
A recent study showed that one of the most common causes of procrastination is FEAR - fear of failure, fear of negative response and rejection, fear of success, or even just fear of plain old writer’s block.
To fight this:
Set SMART goals within a reasonable timeframe.
Divide large projects into smaller steps to maintain concentration and keep you moving.
Minimize interruptions during your content ideation.
Integrate mini-breaks to revitalize your brain.
By adopting a “slow-but-steady” approach, you’ll manage your activity - and time - with an invigorated attitude and positive mindset.
Meaning: fears and doubts will no longer hinder your progress!
7. Stay Motivated To Achieve Excellence
Motivation + Commitment = Productivity
That’s the secret formula to effective time management when developing content.
If you…
Are determined in crafting valuable material that inspires and helps your readers
Show up consistently with enthusiasm and care
Prioritize the quality of your ongoing work
…productivity will follow accordingly!
But how do you nurture motivation?
Here are three strategies:
Celebrate your wins, no matter their size or importance (you'll get a sense of accomplishment and keep your sights on the big picture).
Find inspiration from other content creators in your niche, monitor what they do, and incorporate their techniques into your writing style (exchanging ideas and experiences with them will give you insights on new ways of approaching content creation).
Reward yourself for meeting milestones and acknowledge your endeavors (this will boost your self-esteem and willpower).
A positive mindset will keep you motivated long-term, bettering your writing performance and fulfilling your business goals!
Ready to Scale Your Art Brand With These Time Management Tips for Content Writing?
Good content dramatically impacts brand authority, audience engagement, and online growth.
That’s where the seven time management tips for content writing come in - to ensure your content creation process runs smoothly and efficiently.
With these techniques, you’ll devise a results-driven strategy that keeps you concentrated, maximizes your efforts, and advances your writing and time management skills.
Consider:
Prioritizing the most urgent and significant tasks before moving on to the next ones.
Planning your work as to-do lists with specific - and realistic! - timeframes.
Using tools and time management hacks (chunking, minibreaks, etc.) to boost productivity.
Refining your practices over time to identify weaknesses, strengths, and optimization opportunities.
Forging a positive mindset based on self-gratitude, resilience, and grit.
You'll be well on your way toward time efficiency and content success - so keep going! 😉
